Customers are assigned numeric or alphanumeric customer identification codes. Customer's can have many different ship to locations and the system assigns a code for each of them. Ship to locations can be assigned to salespeople.

Customer Checks can be applied from the Cash Receipts Screen. Unknown check to invoice allocations can be posted as cash on account. Aging reports can be printed in both detail and summary formats for a specific period or year-to-date. On line customer histories are available that show customer invoices and payments from the screen.

Aging reports can be printed showing summarized or detail amounts for all customers or a specific customer.

The system provides the tools to manage and control the accounts receivable function.

Accounts Receivable Features:
Harvest accounts receivable provides a powerful tool for managing your company's accounts receivable function.

• Alphanumeric or Numeric customer codes.
• Payment terms can be defined on a customer basis.
• Stores an unlimited number of multiple ship to locations for individual customers.
• Territories and individual salespersons are defined by ship to location. Territories can have multiple salespersons and customers can have different territories and salespersons.
• Quick look up screens for customers and ship to locations.
• Harvest Help and User defined help screens are available.
• Invoice history and payment history are available on line.
• Utilizes credit limits. When limit is exceeded the user is notified and bill of ladings can be prevented from printing.
• Summary and Detail Aging reports for a specified month or year to date from a user defined specified date.
• Cash Receipts - Apply a single check to multiple companies. Apply cash directly to invoices or to Cash on Account if application to specific invoice is not possible.
• Cash Application Back Out procedure to correct cash receipt entry errors creates an audit trial.
• Apply credit memos to invoices directly from the cash receipts screen.
• Invoices or Credit Memos are automatically created when a sales order is closed (marked shipped).
• Billings program adds additional method for generating invoices, debit memos and credit memos.
• Summary invoice entry program lets you quickly enter previous invoices for an old system into the new system.
• Prints month end customer statements for quick mailing to customers.

The Customer Master input fields are:

• Customer code - alpha numeric
• Customer name, address, city state zip, fax
• Multiple contact names, phones and email addresses
• Terms, terms days and due days - Zero is used if left blank
• Credit limit
• Start date

• Cod status
• Credit card accepted yes/no
• Price class for systems that assign prices based on customer classification
• Salesperson

• Average days Pay calculated by Cash Receipts entry
• Current open balance
• Past due amount 1 to 30 days, 30+, 60+, 90+
• Year 1, 2 and 3 sales
• Open Balance
• Uninvoiced open Sales orders

Customers can have an unlimited number of Shipto addresses. The list of shipto codes is shown on the customer master, and a shortcut is provided to the shipto screen. New customer entries automatically generate the primary shipto address using the customers address.

The Shipto Master
The Shipto Master screen shows a list of all the shipto codes with code, city, and state for easy selection. Shipto entry fields include the name, address, city state zip, phone, fax, contact, salesperson, and territory. Tax rates are also included on the shipto master including city, MTA, and State tax with check boxes for exemption, whether the exemption is on file, and the reason. When sales orders or billings are entered, the list of shipto codes are displayed for selection. At that point, a temporary shipto code can be entered using code 99.

Enter Cash Receipts
Checks can be entered to one or more invoices, with any balance going to Cash on Account for application later. Credit memos are entered on the same screen and applied to invoices in the same way. Discount amounts granted can be varied on the screen if applicable. If cash application is incorrect, a check can be backed out through the Back Out Cash screen. On that screen, enter the customer number, cash account number and check number and reversing entries are made to the Cash Receipts Journal. Then the check can be reapplied.

Aging Reports
Detail, Summary, Detail through Period, and Period Summary reports are available.

Statements
Statements are printed for customers selected to receive statements. Statements print on standard white paper with the user's heading printed on the top.